Fleet accounts are the contracts that keep the bays busy and the cash flow steady — but they’re also the inquiries most likely to get lost. A fleet manager calls after hours and hits voicemail. An email comes in while you’re elbow-deep in a wash and never gets answered. There’s no system tracking which accounts you’ve quoted, which are scheduled, and which went cold.
This snapshot puts a 24/7 front desk and a real pipeline behind your fleet program — all installed inside GoHighLevel. It does NOT touch your invoicing; billing stays in your accounting tools. It makes sure every fleet inquiry gets answered, booked, and tracked.
What’s included for fleet operators
- AI Caller — answers fleet inquiry calls 24/7, qualifies them (company, vehicle count, frequency), books or routes the lead, and alerts you so no after-hours call dies in voicemail.
- AI Chatbot — works your website and social to answer fleet questions and capture lead details around the clock.
- CRM & Workflow Automations — a dedicated fleet pipeline with tags and stages, so every commercial account is tracked from first inquiry through scheduled service, with owner alerts at each step.
- Appointment Automation — books scheduled fleet wash visits with online booking, confirmations, reminders, reschedule handling, and no-show recovery.
- SMS Automation — two-way texting with missed-call text-back in 60 seconds, plus visit reminders and follow-ups (TCPA-compliant with STOP handling).
- Instagram DM & Facebook Messenger Automation — auto-replies to commercial inquiries and ad leads, qualifies, and books.
- Review Harvesting Automation — requests reviews after the job by SMS and email, routes happy clients to Google and unhappy ones to a private channel with owner alerts.
- Prebuilt Website — chat, booking, and lead-capture forms already wired in, ready to collect fleet inquiries.
Typical results
- Fleet inquiry calls answered 24/7 instead of going to voicemail
- Faster response to commercial leads — missed calls texted back in about a minute
- Every fleet account captured and tracked in one pipeline
- Fewer missed inquiries and fewer scheduled visits falling through the cracks
How install works
We install the snapshot into your GoHighLevel account within 1 business day. The AI Caller goes live on your number, the chatbot, forms, and booking sit on your site or the prebuilt website, and the CRM fleet pipeline is set up and tagged. We register A2P 10DLC for compliant texting. You get 30 dedicated support hours within 15 days to tune it to how you run fleet work, plus a GHL VA plan if you want ongoing hands. Invoicing stays in your accounting system — this snapshot handles capture, booking, and tracking, not billing.